VF Corporation The North Face: Executive Assistant in Alameda, California
The primary responsibilities of the Executive Assistant are to provide administrative and project support to the Territory General Managers (GMs) and General Manager - Americas. The nature of work is somewhat varied and typically project oriented with both long and short term projects requiring creativity and ingenuity.
Scheduling all appointments, meetings and conferences and maintaining calendars. Coordinating, planning, and participating in conferences when required, client meetings, and staff meetings.
Completing daily administrative tasks that include phones, correspondence preparation, distribution, and filing of memo/letters, handling incoming mail, e-mail, faxes, making copies, sending faxes, etc. Reading and routing incoming/outgoing mail, forwarding appropriate information to other executives, departments/and others (ex. VF Corporate), following-up with correspondence replies and action items.
Developing and maintaining good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external customers.
Acting as liaison between management and staff members, customers and vendors.
Coordinating all business travel arrangements and arranging travel schedule and reservations via Corporate Travel program or other source as designated and provides complete and thorough follow-up.
Using spreadsheet, word processing, graphics, forms, and chart software to create and edit presentation materials, reports, and other documents.
Establishing and maintaining filing systems. Ensuring corporate filing system is up to date by keeping accurate copies of projects, correspondence, and/or other related materials.
Preparing and coordinating expense report reimbursement and providing accounting detail and follow-up.
Ordering supplies and product as necessary and maintaining supply records for invoicing.
Performing these and other duties as assigned.
SKILLS & REQUIREMENTS
Minimum 3 years administrative support experience reporting to Senior Management, preferably sales, or equivalent combination of education and experience.
Bachelor's Degree preferred.
Advanced typing and computer skills are required including a solid knowledge of word processing, spreadsheet, presentation, and desktop publishing.
Strong PC skills and knowledge of MS Word, Excel and PowerPoint are required.
Excellent organizational, communication and grammatical skills with a strong attention to detail required.
Excellent planning, scheduling and problem solving skills.
Must be able to work professionally with flexibility in handling multiple priorities in a fast paced environment.
Organized in 1899, VF Corporation is a global leader in branded lifestyle apparel, footwear and accessories, with global iconic brands, 64,000 associates and $12.4 billion in revenue. Our businesses and brands are organized into four categories called coalitions, comprising: Outdoor & Action Sports, Jeanswear, Imagewear, and Sportswear. While VF is highly diversified across brands, products, distribution channels and geographies, our One VF culture and approach to doing business provide a unique and powerful competitive advantage.
VF Diversity Vision Statement
VF is committed to creating an inclusive environment that welcomes and values the differences among all of our associates, customers, suppliers and the communities in which we live and conduct business. The continued success and growth of VF is enhanced through initiatives that promote diversity throughout VF around the world.VF is an equal employment opportunity/ affirmative action employer of minorities, females, protected veterans and the disabled. VF is committed to providing equal opportunities in employment, and treating our VF associates and VF applicants without discrimination on the basis of their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, HIV/AIDS status, or any other legally protected factor.